VIRTUAL CONFERENCE GUIDELINE

All presenters are encouraged to read all the provided guidelines to ensure the virtual conferencing will running smoothly.

 

The Dos in the Virtual Conference
• Do have proper equipment and the right technology.
• Do test your microphone before you video call. Test it by video conferencing your colleague before the conference.
• Do test your hardware and internet connection beforehand.
• Do turn off all notifications and make sure your cell phone is on silent.
• Do mute yourself when not talking.
• Do give your full attention to the participants as you would if you were in the same room.
• Do give everyone a chance to participate.
• Do wait for your turn to speak.
• Do speak clearly, concisely and use good manners.
• Do listen to attentively to everyone.
• Do limit meeting distractions.
• Do respect everyone‘s time.
• Do be courteous to other participants
• Do keep body movements minimal.
• Do maintain eye contact by looking into the camera.
• Do dress appropriately.
• Do make sure your room is well lit (side lighting is the best).
• Do set up a virtual background, if you don’t have time to tidy up your space.
• Do be careful about the documents or screens you’re sharing.
• Do stick to the time frames.
• Do be aware of potential cultural differences. It’s important to be prepared for communication challenges that may arise as a result of language barriers or differences in etiquette.
• Do be patient when things get complicated.
• Do make sure password protection is enabled.
• Do be yourself and have fun!

The Don’ts in the Virtual Conference
• Don’t wait until the session time to log in.
• Don’t position your camera too low, too high or hooked onto a different monitor. Weird camera angles can be very distracting and unflattering during video conference calls.
• Don’t invite unnecessary people.
• Don’t make distracting sounds.
• Don’t interrupt other speakers.
• Don’t multitask.
• Don’t shout.
• Don’t make distracting movements.
• Don’t carry on side conversations.
• Don’t talk over each other. Use the chat function to ask questions.
• Don’t wear “noisy” jewelry.
• Don’t open the irrelevant